Office of the Registrar

The University of Mississippi

2019 Winter Intersession Registration Information

ACADEMIC CALENDAR
COURSE SCHEDULE
ABOUT REGISTRATION
NOTICE ON BILLING AND PAYMENT OF FEES
FINAL EXAMINATION SCHEDULE, WINTER INTERSESSION 2017
PRIVACY ACT
FINANCIAL AID

Academic Calendar

Go to the https://registrar.olemiss.edu  and click on Academic Calendar to see the schedule for winter intersession 2019.


Course Schedule

Go to my.OleMiss.edu and select Guest Access, or sign in using your Ole Miss WebID. Select Course Schedule workset.  Select course schedule.  Select the academic term and year you wish to view.


About Registration

All registration is completed online. Complete instructions on how to register and make schedule adjustments (drop/add) are explained later in this publication.

Priority registration begins Oct. 29 and is open to any continuing student, to former students who have been readmitted and to new graduate students who have been fully admitted. Each student should make an appointment with his or her academic adviser and develop a schedule for the winter intersession term during that week, making sure to include two or three substitute courses in case some first-choice courses are not available. New and new transfer students to the Oxford campus will participate in an orientation session, where they will be advised and their adviser hold will be released. These students will not need to schedule an appointment ahead of time.

Academic advising must be completed by any continuing student, former students who have been readmitted and new graduate students who have been fully admitted before they can select classes. These students should make an appointment with their adviser prior to or during the advising period.

College or School Advising Coordinator Location Telephone
Health Professions Dr. Sovent Taylor 359 Martindale 915-1674
Accountancy Hillary Goulding 200C Conner 915-5009
Business Administration Beth Whittington 220 Holman 915-5820
Education Whitney Webb 107 Guyton Annex 915-7382
Law School Eddie Upton 2068 Law School 915-7361
Pharmacy Kris Harrell 1023 NPC 915-7996
General Studies Christie Rogers Jackson Avenue Center 915-3135
Freshman Studies Center for Student Success & First Year Experience 350 Martindale 915-5970
Liberal Arts Students in the College of Liberal Arts will be advised by a faculty member. They may identify their advisers by checking the Web.
Applied Sciences Students in the School of Applied Sciences will be advised by a faculty member. They may identify their advisers by checking the Web.
Engineering Students in the School of Engineering will be advised by a faculty member. They may identify their advisers by checking the Web.
Journalism Students in the School of Journalism and New Media will be advised by a faculty member. They may identify their advisers by checking the Web.
Graduate School Graduate students should consult their advisers instead of the Graduate School.

Schedule adjustment (drop/add). Students may add courses through the second day of the term. After this deadline, they must have the approval of the instructor in the class and academic dean. See the Academic Calendar at https://registrar.olemiss.edu/ for the last possible day to register or to add classes. Any deviation from this policy is made only under extraordinary circumstances approved by the dean of the school or college in which the student is enrolled.

Dates for schedule adjustment (drop/add) are listed in the Academic Calendar at https://registrar.olemiss.edu/.

There is a charge for any schedule adjustment made after the last official day to add or drop classes. Beginning on that date, each transaction (each drop and each add) will incur a charge of $10, which will be added to the student’s account with the bursar (student billing and receivables). Refer to the academic calendar for these dates.

Students must use the Web to register for courses. Go to www.olemiss.edu/itlabs to find locations for computers available to the public.

How to Register

  • Step 1 — Develop a schedule with your adviser. You must meet with your adviser to receive important instructions prior to accessing the registration system. See locations above.
  • Step 2 — You will go to my.olemiss.edu to register. Sign in using your Ole Miss WebID. Detailed instructions on how to register are provided on this link: www.olemiss.edu/info/priorityregistration/.
  • Step 3 — When you have completed registration, be sure to close your browser so no one else may access your schedule.

SPECIAL NOTE: If you enrolled in an ONLINE course, you are responsible for checking your Ole Miss email account for information about accessing the class. For more information on online courses, go to https://www.online.olemiss.edu/.

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Notice on Billing and Payment of Fees

Phase 1 Registration Period

  • Students who register during the Phase 1 registration period (Oct. 29, 2018—Nov. 30, 2018) will be billed on Nov. 30, 2018.
  • Tuition and fees will be billed on your monthly bursar statement. These bills will be emailed to your UM issued email address.

Phase 2 Registration Period

  • Students who register during the Phase 2 registration period (Dec. 1, 2018—Jan. 2, 2019) will be billed on the next monthly bursar statement. These bills will be emailed to your UM issued email address.
  • A nonrefundable registration fee of $50 will be assessed during this period.

Phase 3 Registration Period

  • Students who register during the Phase 3 registration period (Jan. 3, 2019— Jan. 4, 2019) will be billed on the next monthly bursar statement. These bills will be emailed to your UM issued email address.
  • A nonrefundable registration fee of $100 will be assessed during and after this period.

Payment Due Date

  • Full payment of tuition and fees is due on Dec. 15, 2018.
  • This due date remains the same for all of the registration periods (Phases 1, 2 and 3).
  • Payment of the full account balance must be received by the due date to avoid service fees.
  • A monthly service fee (1.5 percent) will be assessed on charges that are unpaid by the payment due date.
  • If you pay by mail, please mail your payment at least five (5) business days prior to the due date to ensure it is received by the due date.
  • Your account must be current for you to register for future enrollment periods. “Current” means that tuition and fees for the current and previous enrollment periods are paid in full, and all other charges are less than 30 days old.
  • The University of Mississippi reserves the right to cancel a student’s registration for nonpayment of tuition and fees for a previous enrollment period.

You may pay your account or change your billing address online at my.olemiss.edu.

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Final Examination Schedule, Winter Intersession 2019

Go to the Final Exam Schedule to see the final exam schedule for Winter Intersession 2019.

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Privacy Act

Notification of Privacy Rights Under the Family Rights and Privacy Act (General Education Provisions Act, Sec. 438, Pub. L. 90-247, Title IV, as Amended).

I. Subject to limitations specified in the Act, eligible students are assured the following rights pertaining to their educational records.

  1. The right to inspect and review their records, to request reasonable explanations and interpretations of them, and to obtain copies of them at their own expenses.
  2. The right to seek correction of the records through a request to amend them or through a formal hearing.
  3. The right to control the disclosure of personally identifiable information from their records.

II. The following information about eligible students will be treated as directory information and be subject to release.

  1. A. Name, home and local address, published telephone listing, email address, date of birth, photograph.
  2. School or college, classification (Fr., Soph., Jr., Sr., Gr.), dates of attendance, awards, degrees and honors, date graduated, and the most recent educational agency or institution attended.
  3. Participation in officially recognized activities and sports, fraternity and/or sorority affiliation and educational societies, and vital statistics, such as height and weight, for members of athletic teams.

III. Release of Education Records

  1. The university is authorized to provide access to student records to campus officials, employees and contracted agencies who have legitimate educational interest in such access, without the student’s written consent. These persons have responsibilities in connection with campus academic, administrative or service functions and have reason for using student records connected with their campus or other related academic/administrative responsibilities as opposed to a personal or private interest. Such determination will be made on a case-by-case basis.
  2. University officials will release educational information upon receipt of a signed, dated and written consent of the student that must specify the records that may be disclosed and identify the party to whom the disclosure may be made. Students may also update the ‘access for Relative/Guardians’ in my.olemiss.edu.

IV. Questions regarding records, the release of information and/or to request a paper copy of the Privacy Act may be directed to the Office of the Registrar, University of Mississippi, P. O. Box 1848, University, MS  38677.  The email address is registrar@olemiss.edu, and the telephone number is 662.915.7792.

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FINANCIAL AID

2019 Winter Intersession and Spring Semester Financial Aid

For student financial aid purposes, the university’s Office of Financial Aid considers winter intersession as a part of the spring semester. Awarding and disbursement of aid will be based on the combined number of hours in which students are enrolled. Awards will be credited for winter intersession/spring semester beginning January 17, 2019, which is at the end of the winter intersession term, so students should plan accordingly.

To help with book and food expenses for winter intersession, students may submit book/meal (Ole Miss Express) voucher requests via the Ole Miss Financial Aid website beginning January 3, 2019.  To see if you are eligible, please go to my.olemiss.edu.

Students attending winter intersession may request an increase to their cost of attendance by submitting the “Winter Intersession Professional Judgment” form found at https://finaid.olemiss.edu/pj_wintersession/. Increases in cost of attendance will be limited to tuition, books, and meals only.

 

Federal Financial Aid and the Attendance Verification Policy

Per federal regulations, you establish eligibility for aid only if you actually “SHOW UP” for your classes. Therefore, your presence in a class will be documented by the instructor through taking roll or by use of attendance ID scanners. This will be done at one of the class meetings within the first two weeks of class for a regular Fall/Spring semester. (Shorter time frames apply for mini-terms like Winter Intersession and summer sessions.)

All courses must be verified. Note that this policy also applies to online classes, thesis/dissertation hours, labs, Study Abroad, and internships – although the methods of “attendance collection” are modified.

Processing of federal aid is affected by non-attendance in the following ways:

  1. Once the semester starts, disbursement will be held until the university confirms that you have attended at least one class.
  1. On the Mandatory Drop Date (MDD), Financial Aid will “lock in” your enrollment as of the end of that day based ONLY on those courses where attendance has been verified.   These are the credit hours that will be used to determine your final aid eligibility for the term.   Any previously disbursed aid may have to be adjusted,which may mean reduced aid amounts and/or paybacks. Please visit https://registrar.olemiss.edu/ to confirm the MDD for each term.

On or after the MDD, you will be dropped from classes that you failed to attend. You will still be responsible for your tuition and fees.

UM also designates 3 different types of F grade, based on attendance verification.

  • Earned F – The student “finished” the class.  It confirms that the student is not a withdrawal.
  • Abandonment F – The student did have attendance confirmed in the course at least one time, but they did not finish the class.
  • No Attendance F – No attendance was ever confirmed for this course.  It cannot be used to document eligibility for Title IV aid, and may necessitate paybacks. This course will not be included in the determination of Satisfactory Academic Progress, either.

For more information, please visit olemiss.edu/info/gotoclass/.

WITHDRAWAL FROM THE UNIVERSITY

Students can formally withdraw from the university online at my.olemiss.edu, or they can provide written notification either via fax, mail, or in person to the Office of the Registrar.  Detailed information about the withdrawal process is provided in the Undergraduate Catalog.

All students should be aware that withdrawing can adversely affect financial aid eligibility.  The Office of Financial Aid can provide guidance in those cases.

  • For schedule cancellations (prior to the beginning of the semester or term), the student account will be charged back in full for all disbursed aid so that it can be returned to the source.
  • If withdrawal occurs during the University’s refund period (when tuition and fee refunds apply), all institutional aid that has credited to the student account must be repaid in full.  Please refer to the Academic Calendar for the appropriate dates.
  • Some scholarships and grants (Academic Excellence, MTAG, etc.) may be denied for the next term of attendance.
  • If a student withdraws after receiving federal aid, they may be required to repay all or a prorated portion of funds. This definition applies to the Title IV programs (Pell Grant, SEOG, TEACH, Direct Loans, and PLUS loans, but not Work Study).  See the following section on “Return of Title IV Funds”, which explains the calculation.   Students are considered to have “withdrawn” if they do not complete all the days in the enrollment period that they were scheduled to complete.  For purposes of federal aid, the following are all considered “withdrawals”:
  1. An official withdrawal is defined as dropping all credit hours down to zero during the course of a semester or term, which provides formal notification that attendance has ceased. This definition does not apply to situations where individual courses are dropped while overlapping enrollment is still being maintained in other classes.

 

  1. Because the OFA rolls mini-sessions (also known as “modules”) into a combined term for Fall (Fall 1, Fall 2, and the regular full-length Fall Semester), Spring (Winter Intersession plus Spring 1, Spring 2, and the regular Spring Semester) and Summer (May Intersession, First Summer, Full Summer, Second Summer, and August Intersession), withdrawal also occurs when a student completes one or more modules but fails to enroll in a subsequent module where attendance had been expected (and aid had been awarded on that basis). For example:
    1. If a student receives aid based on enrollment in both First Spring and Second Spring but drops and/or cancels classes or does not complete all mini-sessions, then a prorated portion of federal aid may need to be returned.
    2. In addition, any aid that was based on the level of enrollment (full-time, ¾-time, ½-time, or less than ½-time) may have to be reduced.  (This is applicable to the Federal Pell Grant and Federal TEACH, among other aid programs.)
    3. Also, the Cost of Attendance may have to be adjusted (for example, living expense allowances reduced) if the period of enrollment changes.
    4. The only exception is if the Office of Financial Aid receives written confirmation that the student will return to complete a later mini-session in the semester.

 

  1. Unofficial withdrawals occur when students simply stop attending classes during a term. Although the students did not formally withdraw from UM, they did not complete the period of enrollment for which federal aid was disbursed. The U.S. Department of Education mandates that universities develop a mechanism for determining whether a student who is a recipient of Title IV funds has ceased attendance without notification.   To meet this requirement, Financial Aid has created a term-based report that identifies all students who received federal aid and posted all “F,” “W” and/or “I” grades.  For students falling into these categories, we must determine if they actually began attendance, per the Attendance Verification Policy.  Students are processed as schedule cancellations (if never attended) or as unofficial withdrawals (if attended at least once, but then abandoned all courses without officially withdrawing.  Financial Aid will use the midpoint of the enrollment period as the default date for when attendance stopped, unless the student can document attendance past the midpoint.

Refund, repayment and withdrawal policies are subject to change, without notice, in order to comply with administrative and regulatory requirements.

Return of Federal Financial Aid Funds When Students Officially or Unofficially Withdraw

Special rules apply when students withdraw after receiving student financial aid (SFA) for the term from any of the following programs:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • TEACH Grant
  • Federal Direct Subsidized and/or Unsubsidized Loan
  • Federal Direct PLUS Loan (for graduate students)
  • Federal Direct PLUS Loan (borrowed on the student’s behalf)
  • Other Title IV programs

These rules are federally mandated. Before the University of Mississippi can calculate any tuition/fee refunds to a student under the institutional refund policy (see the Academic Calendar at https://registrar.olemiss.edu/ for this policy, which is administered by the Office of the Bursar), the Office of Financial Aid must determine whether any financial aid funds should be paid back.

The Higher Education Amendments of 1998 define withdrawal as failure to complete the period of attendance on which federal aid eligibility was based. Therefore, this policy affects not only those individuals who complete the formal withdrawal notification process (as specified by the registrar), but also those students who simply stop attending classes. In either case, when a recipient of Title IV funds ceases attendance during a term, the university must calculate how much SFA was earned by the student.

A percentage is determined by the following formula:

Number of calendar days completed in the term as of the date of withdrawal
DIVIDED BY
Total number of calendar days in the term

If this percentage is more than 60 percent, no paybacks will be processed. Students will have completed at least 60 percent of the term if they withdraw on or after the dates listed below:

  • Winter Intersession only:  January 11
  • Winter Intersession and First Spring:  February 10
  • First Spring only:  February 16
  • Winter Intersession and Spring:  March 25
  • Winter Intersession, First Spring and Second Spring:  March 31
  • First and Second Spring:  April 5
  • Winter Intersession and Second Spring:  April 16
  • Second Spring only:  April 22

If the result is 60 percent or less, then this percentage is used to determine how much of the aid that was disbursed (or could have been disbursed) is considered earned. The remainder must be returned to the Title IV program(s). Return of funds is processed as outlined below.  (Please note:  Some academic programs hold classes on a different calendar from the traditional term.  If applicable, students may contact the Office of Financial Aid to determine the 60 percent point for their period of attendance.)

School
The university must return the lesser of (1) the amount of SFA not earned or (2) the institutional costs (tuition, housing, etc.) that the student incurred multiplied by the percentage of SFA not earned.

Student
The student (or parent, in the case of a PLUS loan) must repay the amount of unearned SFA remaining after the university has returned its share.

Allocation of Returned Funds
Unearned funds are first applied (paid back) to any Title IV loans borrowed during the term. As stipulated by federal regulations, funds are returned in the following order:

  • Federal Direct Unsubsidized loan
  • Federal Direct Subsidized loan
  • Federal Direct PLUS loan (for graduate students)
  • Federal Direct PLUS loans (for undergraduate students)

When the school must return loan funds to the lender on the student’s behalf (or parent’s, in the case of a PLUS loan), the student’s bursar account will be charged for this amount. When the federal calculation determines, instead, that it is the student’s (or parent’s) responsibility to return funds, the unearned TItle IV loan funds are repaid in accordance with the terms of the loan.

If unearned funds remain after all loans have been repaid, the remaining unearned funds must be credited to Title IV programs in the following order:

  • Federal Pell Grant
  • Federal SEOG
  • TEACH Grant

When the school must return grant funds on the student’s behalf, the student’s bursar account will be charged for this amount. When the responsibility for repaying funds to the Title IV grant programs falls to the student, the student is required to return only 50 percent of the grant repayment as calculated using the federal formula. Grant over payments may be collected according to arrangements satisfactory to the school or by over payment collection procedures prescribed by the Department of Education.

 

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The University of Mississippi complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment on the basis of race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status or genetic information.
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